Procurement and Finance

As a public sector body, we strive to ensure that we receive the best value for money in the procurement of goods and services; that we are open and transparent in our dealings; and that we pay our suppliers promptly. 

Procurement

We are committed to obtaining best value for money and maintaining the highest standards of efficiency and integrity in all our procurement and purchasing activities.

Purchasing of goods and services by the MHC is conducted using a competitive process and in accordance with our procurement policy Procurement Policy for Goods and Services.

OGP Frameworks 

It is our policy to use National Frameworks where possible. Suppliers are encouraged to tender for these Frameworks when advertised, by the Office of Government Procurement (OGP). These Frameworks are also advertised on e-Tenders and/or OJEU/TED

We engage with suppliers and use National Framework Agreements for goods and services, for example:  

  • Consultancy/Professional Services 
  • Research Services 
  • Legal Services 
  • Certain Specialised Training Services 
  • Travel Management Services 
  • Utilities, e.g. Electricity, Natural Gas 
  • Insurance and brokerage Services 
  • Waste and Record Management Services 
  • Confidential Shredding Services  
  • Microsoft Licensing Services 
  • Network/Communications Equipment  
  • Translation Services  
  • Facilities Management Services 
  • Marketing, Print and Stationery 
  • Taxi Services 
  • Health & Safety Services 
  • Office Furniture/Equipment 
  • Mobile Communications and Services 
  • ICT Consumables/External Support Services 

How We Buy  

  • For supplies and services below €5,000 (Ex VAT), we will typically seek three written competitive quotes from suppliers or service providers. Typically, suppliers are selected from public domain sources (for example, internet searches).  

  • For supplies and services between €5,000-€24,999 (Ex VAT), we will typically seek not less than three written competitive proposals from suppliers or service providers. Typically, suppliers are selected from public domain sources (for example, internet searches). 

  • We advertise contracts above €25,000 (Ex VAT) on the Irish Government procurement portal e-Tenders - in accordance with Circular 10/2010. All suppliers are encouraged to register with e-Tenders and are asked to monitor the e-Tenders website on a regular basis to identify tendering opportunities.  

  • If a contract is above European threshold (currently €214,000 – Ex VAT), we advertise the tender in the supplement to the Official Journal of the European Union OJEU/TED and also on e-Tenders.  

  • Tender documents are made available on the e-Tenders portal site for any interested party wishing to tender for goods and services of the MHC. 

How We Spend

Details of payments made for goods and services valued at €20,000 or more are published quarterly in the Purchase Orders Section on this page. 

Our Tender Competitions over €25,000 

Details of all our current and historical tenders over €25,000 (Ex VAT) for all other tender competitions not covered under OGP frameworks are available on www.etenders.gov.ie.

Public Sector Publication of Contract Award Notices 

The Government launched an initiative in April 2014 (Circular 10/14) to assist Small and Medium Sized Enterprises (SME) in the area of Public Sector Procurement. One of these measures requires Public Buyers to publish all award details for contracts valued over €25,000 (Ex VAT) on the e-Tenders website on completion of the contract signing.  

All stand-alone contract awards and mini competitions under OGP Frameworks can be found at the link here

All contracts awarded from the period 2018 for goods and services over €25,000 & Vat can be found at the link here.

This report is updated annually and in line with our Corporate Procurement Plan. 

Office of Public Works (OPW) 

All property maintenance of our office is managed by the Office of Public Works (OPW)  

Finance

MHC Prompt Payment Reports 

It is a government requirement that all public sector bodies commit to paying their suppliers within 15 calendar days of receipt of a valid invoice. The 15-day period will commence from the day on which a valid invoice is received at its designated address. A valid invoice shall contain all the information specified as required by the contracting party and any such information required should be reasonable. 

Further, we are obliged to report quarterly to the Department of Health on prompt payments in line with the Government's Decision No. 29296 of 2nd and 8th March 2011. 

Details for the most recent quarter for 2020 can be found below. 

MHC Prompt Payment Reports

Details

Number

Value (€)

% of total number of payments made

Total payments made in Quarter

1,704

3,385,772.65

100

Payments made within 15 days

1,703

3,358,774.15

99.94

Payments made within 16 days to 30 days

1

26,998.50

0.06

Payments made in excess of 30 days that were subject to LPI and compensation costs

N/A

N/A

N/A

Payments made in excess of 30 days that were not subject to LPI and compensation costs

N/A

N/A

N/A

Amount of late payment interest (LPI) paid in Quarter

N/A

N/A

N/A

Amount of compensation costs paid in Quarter

N/A

N/A

N/A

2020

Prompt Payments Report 01 Jan to 31 Mar 2020

Prompt Payments Report 01 Apr to 30 June 2020

Prompt Payments Report 01 Jul to 30 Sept 2020

Prompt Payments Report 01 Oct to 31 Dec 2020

2019

Prompt Payments Report 01 Jan to 31 Mar 2019

Prompt Payments Report 01 Apr to 30 June 2019

Prompt Payments Report 01 Jul to 30 Sept 2019

Prompt Payments Report 01 Oct to 31 Dec 2019

MHC Purchase Orders Over €20,000 

In line with the Programme for Government commitment to enhance the transparency of the public service, purchase orders for goods and services procured by the MHC of more than €20,000 in value are published in arrears on a quarterly basis. 

  • Purchase Orders are inclusive of VAT where appropriate. 

  • Suppliers subject to Withholding Tax will have it deducted at point of payment which may decrease the amount actually paid to under €20,000. 

  • Penalty Interest may be added at point of payment for late payments over 30 days (or whatever is agreed with the supplier which will increase the payment. In addition, if the penalty interest amount calculated goes over €125 it is then subject to DIRT. 

  • Although a Purchase Order may have been raised it is possible that no payment has been made yet; in that case ‘N’ would appear in the Paid column. 

  • The report includes payments for goods or services and does not include grants-in-aid, reimbursements etc. 

  • Some Purchase Orders may be excluded if their publication would be precluded under Freedom of Information legislation. 

Summary of report for the most recent quarter can be found in the table below. 

MHC Purchase Orders Over €20,000

Quarter 4 2020

Quantity

Value (€)

Total Purchase Orders over €20,000

10

531,359.37

Purchase Orders over €20,000 paid

8

506,403.12

Purchase Orders over €20,000 unpaid

2

58,595.37

2020

Purchase Orders over 20k Q1 2020 - 01 Jan to 31 Mar 2020

Purchase Orders over 20k Q2 2020 - 01 Apr to 30 June 2020

Purchase Orders over 20k Q3 2020 - 01 Jul to 30 Sept 2020

Purchase Orders over 20k Q4 2020 - 01 Oct to 31 Dec 2020

2019

Purchase Orders over 20k Q1 2019 - 01 Jan to 31 Mar 2019

Purchase Orders over 20k Q2 2019 - 01 Apr to 30 June 2019

Purchase Orders over 20k Q3 2019 - 01 Jul to 30 Sept 2019

Purchase Orders over 20k Q4 2019 - 01 Oct to 31 Dec 2019

You can view our Financial statements and Annual Reports below. 

2019

2018

2017

2016

Board Member Remuneration

Board Member remuneration for Non-Executive Directors is published annually in our Financial Reports and the latest information can be accessed on page 8 of 2019 Financial Statement

Funding/Sponsorship of Non-Public Bodies

We currently don’t provide finding or sponsorship of non-public bodies.